Bulletin No. 1

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December 3, 2009

We hope you have had a happy Thanksgiving

This is the first of two bulletins for coaches about the Beverly Hills Sportsmanship Cup; another bulletin will be sent out around December 9 by email and posted here.

Please read all of the following information carefully.

Here are key dates, more information is given below:

Payment due date	NOW! See below para 1
Referee information	Friday December 11 - see below para 2
Roster submitted on-line	Friday December 11 - see below para 3
Roster signed by regional commissioner	Monday December 13 - see below para 3
Schedules will be posted on-line	no later than Sunday evening December 13

Bill Karpiak, Tournament Directors
Michael Karlin, Webmaster/Scheduler
AYSO Region 76
310-854-0897 ext. 4
cup76@ayso76.org

READ ON . . .

Online login

Please https://www.ayso76.net/inleague/cup/cup_login.cfm as soon as possible. Log in using the password you created when you signed up. You will then be able to submit your roster on-line this is required and you should also submit referee information if your team will be sending referees. You can also correct or supplement most items of information about your team.

BH teams - you need to log in this way only to submit cup referee information. Otherwise, log in as a registered user in the usual way.

1. Payment

If you have already paid, many thanks! It can take us a couple of days to match up payments by check with our database of teams. If you have not already paid, please do so as soon as possible. We must have a regional check for $625 (U14), $600 (U12) or $550 (U10). Make it payable to AYSO Region 76 and mail it to PO Box 1761, Beverly Hills, CA 90213. We begin scheduling on Saturday December 12 and if we don't have your check in our hands, your team will be waitlisted. If you need to make special late arrangements to get us a check, contact cup@ayso76.org.

Beverly Hills teams - do not pay. We will debit your tournament team account.

Hollywood-Wilshire teams - do not pay Region 76. There are special arrangements regarding payment between Region 76 and Region 78. Check with your regional commissioner at ayso78rc@ymail.com.

2. Referee Information

All teams (including Beverly Hills and Hollywood teams), please submit referee information via the on-line status page as soon as possible, but no later than Friday December 11. If your region is sending multiple teams, have a regional referee administrator or a tournament referee coordinator for your region, please have that person contact Jeff Wolfe at referee@ayso76.org and copy cup76@ayso76.org on the e-mail. We do not guarantee assignments (and therefore credit towards a refund) if we receive your referee information later than the deadline.

JUNIOR REFEREES ARE WELCOME AND WILL GET YOUR TEAM FULL CREDIT. JUNIOR REFEREES MUST, HOWEVER, EITHER (A) BE ACCOMPANIED BY AN ADULT MONITOR OR (B) BE PART OF A TEAM WITH ONE ADULT REFEREE (THE ADULT DOES NOT HAVE TO BE THE CENTER REF).

If you can provide only one or two referees, that's OK too - we give one credit per center or line up to the nine credits you need to avoid forfeiture of the referee deposit. We give partial refunds and we allow teams from a single region to help each other out. We are not looking for ways to keep your deposit, we are looking for referees.

Referees may be asked to stand-by and standby referees will be given credit for each game for which they stand by even if we do not need them.

3. Rosters

We do not require ID cards, birth certificates, photographs, etc.. We do require that you submit your roster on-line at the team status page. We need your roster online because we print out line-up cards and also need to give the names to our T-shirt vendor to make templates for the t-shirts with the players' names. Beverly Hills teams - make sure your division director assigns all your coaches and players to your Sportsmanship Cup team (not the same as the assignments for tournament and All Star teams.)

After completing your roster, all teams (including Beverly Hills teams) need to print out the roster and have it signed by your regional commissioner. Then mail it to us at AYSO Region 76, PO Box 1761, Beverly Hills, CA 90213 or fax it to Michael Karlin at 310-388-5537 (or better yet, scan the signed roster and send it as a pdf to Michael at cup@ayso76.org)). We will accept an eAYSO form (or your own region's form if it has all the same data) - but we still need the basic player data to have been submitted online.

5. E-Mail

Our preferred method of communication is by e-mail. You must designate an e-mail contact who checks e-mail regularly in case there are any important announcements about the tournament as a whole or your team in particular. You can do this on your team's status page.

6. News and Things to Do

Please visit the main Sportsmanship Cup page at http://www.ayso76.org/cup/ for more information, including news, things to do, a word about our sponsors, directions to fields and, in due course, game and referee schedules.

E-mail sent to cup76@ayso76.org will end up in the hands of Bill, Selo and Michael. One of us will get back to you. You can also call us but this generally will result in a delayed response.

Regards,

Bill Karpiak, Tournament Director
Michael Karlin, Webmaster and Tournament Founder
AYSO Region 76
310-854-0897 ext. 4